Tricks & Tips

Keyboard Tips-Essential Keyboard Shortcuts Everyone Should Know

Essential Keyboard Shortcuts Everyone Should Know. Using keyboard shortcuts can greatly increase your productivity, reduce repetitive strain, and help keep you focused. For example, to copy text, you can highlight text and press the Ctrl+C shortcut. The shortcut is faster than moving your hands from the keyboard, highlighting with the mouse, choosing copy from the file menu, and then returning to the keyboard.Essential Keyboard Shortcuts Everyone Should Know

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Essential Keyboard Shortcuts Everyone Should Know:

Below are The Essential Keyboard Shortcuts Everyone Should Memorize And Use:

#1. Ctrl+C or Ctrl+Insert and Ctrl+X;

Both Ctrl+C and Ctrl+Insert will copy highlighted text or a selected item. If you want to cut an item instead of copying it, press Ctrl+X. This action removes the text or item and stores it in the clipboard for you, rather than just copying it to the clipboard while leaving the original behind.

Apple computer users can substitute the Ctrl key for the command (cmd) key on their computers. For example, pressing Cmd+C copies highlighted text.

#2. Ctrl+V or Shift+Insert:

Both the Ctrl+V and Shift+Insert will paste the text or object that’s stored in the clipboard.

On Apple computers, use Cmd+V instead.

#3. Ctrl+Z and Ctrl+Y:

Pressing Ctrl+Z will undo any change. For example, if you cut text, pressing this key combination will undo the cut. These shortcuts can also be pressed multiple times to undo or redo multiple changes. Pressing Ctrl+Y would redo the undo.

On Apple computers, use Cmd+Z and Cmd+Y to undo and redo.

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#4. Alt+Tab or Ctrl+Tab:

Pressing Alt+Tab switches between open programs moving forward. For example, if you have your browser window open and other programs running in the background press and hold Alt and then press the tab key to cycle through each open program.

On Apple computers instead of using the Alt key use the Command (Cmd) key. For Example, Cmd+Tab to switch between open programs.

  • Bonus Tip: Press Ctrl+Tab to switch between tabs in a program. For example, if you have multiple tabs open in your Internet browser, press Ctrl+Tab to switch between them.
  • Bonus Tip: Adding the Shift key to Alt+Tab or Ctrl+Tab moves backward. For example, if you are pressing Alt+Tab and pass the program you want to use, press Alt+Shift+Tab to move back to that program.
  • Bonus Tip: Windows Vista, 7, 8, and 10 users can also press the Windows Key+Tab to switch through open programs in a full screenshot of the window.

#5. Ctrl+Backspace and Ctrl+Left or Right Arrow:

Pressing Ctrl+Backspace will delete a full word at a time instead of a single character.

Holding down the Ctrl key while pressing the left or right arrow will move the cursor one word at a time instead of one character at a time. If you want to highlight one word at a time, hold down Ctrl+Shift, then press the left or right arrow key. Your highlighted selection will move one word at a time in that direction.

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#6. Ctrl+S:

While working on a document or other file in almost every program, pressing Ctrl+Ssaves that file. Use this shortcut key frequently if you’re working on anything important in case an error happens, you lose power, or any other issues that could cause you to any work since the last save.

On Apple computers, use Cmd+S to save a file.

#7. Ctrl+Home or Ctrl+End:

Ctrl+Home will move the cursor to the beginning of the document, and Ctrl+End will move the cursor to the end of a document. These shortcuts work with most documents, as well as web pages.

On Apple computers use Command and the Cmd and the up arrow to get to the beginning of a document or text or Cmd and the down arrow to get to the end of a document or text.

#8. Ctrl+P:

Control+P is used to open a print preview of the page or document currently being viewed. For example, press Ctrl+P now to view a print preview of this page.

On Apple computers use Cmd+P to open the print preview.

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#9. Page Up, Spacebar, and Page Down:

As you may have guessed, pressing either the page up or page down key will move to the next or previous page. When browsing the Internet, pressing the spacebar moves the scrollbar down a page. Similarly, Shift+spacebar moves the scrollbar up one page.

#10. Move Windows: 

One of Windows 7’s best features, you can snap a window to the left or right of the screen and fit half of the screen exactly, or quickly maximize the window to full screen. Hit the Windows button and arrows to activate. 

  • WIN+Right Arrow: Resize the window to half of the display and dock it to the right.
  • WIN+Left Arrow: Resize the window to half of the display and dock it to the left.
  • WIN+Up Arrow: Maximize the window to full screen.
  • WIN+Down Arrow: Minimize the window or restore it if it is maximized.
  • WIN+Shift+Right/Left Arrow: Move the window to an external monitor on the left or right.

#11. Function Keys:

 Press one of these keys at the top of your keyboard to quickly perform an action

  • F1: Open the Help page or window
  • F2: Rename an object (e.g., file in Windows Explorer)
  • F3: Find
  • F4: Shows the address bar in Windows Explorer
  • F5: Refreshes the page
  • F6: Moves to a different panel or screen element in a window or the desktop

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#12. Take a Screenshot: 

Useful for pasting an image of your desktop or a certain program and sending to tech support

  • ALT+Print Screen: Capture a screenshot of a window
  • CTRL+Print Screen: Capture the entire screen/desktop

#13. Working with Windows: 

Windows system shortcuts

  • CTRL+ALT+Delete: Bring up the Windows Task Manager
  • ALT+Tab: Show open applications so you can quickly jump to a different one
  • WIN+D: Show your desktop
  • WIN+L: Lock your computer
  • CTRL+Shift+N: Create a new folder
  • Shift+Delete: Delete an item immediately, without placing it in the recycle bin
  • ALT+Enter or ALT+Double-click: Go to the properties screen for files or folders 

#14. Find Text or Files:

Quickly search a document, web page,  or Windows Explorer for a phrase or block of characters

  • CTRL+F or F3: Opens a “find” dialog box

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Shortcuts may not work universally, as each program requires support for shortcuts. While one may work in most browsers or programs, there might be a piece of software where you simply can’t use a given shortcut.

Still, when there are so many available shortcuts to make our lives easier, it’s hard to complain when one or two don’t work 100% of the time. Once you discover the usefulness of all these shortcuts, it won’t take long to notice how much time you’re saving throughout the workday.

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